[Version 3.0] How to Setup Payment Setting in MySyarikat Website

This setup function allows you to determine salary calculation methods, currency, and other settings.

1. Payment Setting

In this section, HR/Admin can choose a currency other than RM. To change the currency, you can follow the steps below:

Step 1: Click on System Setting.
Step 2: Click on Payment, and refer to Payment Setting.
Step 3: In the Currency section, select the desired currency.
Step 4: Click on Save.





In the HRDF Contribution section, if the company makes HRDF deductions for all staff, you can choose to Enable this setting. If not, you can set it to Disable.

Step 1: Click on System Setting.
Step 2: Click on Payment.
Step 3: Refer to Payment Setting.
Step 4: In the HRDF Contribution section, you can set the button to Enable or Disable.
Step 5: Click on Save.



Here is the display of HRDF Contribution when this setting is enabled:




In the Standard Working Hour section, HR/Admin can determine the number of working hours per day for the company:

Step 1: Click on System Setting.
Step 2: Click on Payment.
Step 3: Set the number of hours in the Standard Working Hour section.
Step 4: Click on Save.




2. Payment Approval

HR/Admin can determine whether to set one or two levels of approval. If not set, any process for approving Payroll & Payment Voucher will not require an approval process and HR will automatically be set as the approver for Payroll & Payment Voucher.

Step 1: Click on System Setting.
Step 2: Click on Payment.
Step 3: Scroll down to the Approval Setting section.
Step 4: Click on Save.




3. Unpaid Leave Setting

In this section, HR/Admin can determine how the MySyarikat system calculates staff Unpaid Leave.

Step 1: Click on System Setting.
Step 2: Click on Payment.
Step 3: Scroll down to the Unpaid Leave section. Update the information related to Unpaid Leave.
Step 4: Click on Save.



Brief Explanation of Cut Off Date for Unpaid Leave in MySyarikat System

Additional Notes for HR/Admin

The MySyarikat system provides 4 types of Cut Off Dates: Unpaid Leave, Financial Claim, Overtime Claim, and Lateness.
The Cut Off Date set in System Setting > Payment & Payroll Month is interrelated.

Example Explanation of Cut Off Date for Unpaid Leave

31 Days:
- Unpaid Leave Cut-off Date set to the 31st.
- Payroll Month: June.
- Unpaid Leave from 31/5/2024 to 30/6/2024 included in June Payroll.

30 Days:
- Unpaid Leave Cut-off Date set to the 31st.
- Payroll Month: May.
- Unpaid Leave from 1/5/2024 to 30/5/2024 included in May Payroll.

28 Days:
- Unpaid Leave Cut-off Date set to the 31st.
- Payroll Month: March.
- Unpaid Leave from 1/3/2024 to 30/3/2024 included in March Payroll.

Setup Cut Off Date for Unpaid Leave on the 1st:
- Unpaid Leave Cut-off Date set to the 1st.
- Payroll Month: April.
- Unpaid Leave from 1/3/2024 to 31/3/2024 included in April Payroll.


4. Claim Setting

In this section, HR/Admin can determine how the MySyarikat system calculates staff Claims:

Step 1: Click on System Setting.
Step 2: Click on Payment.
Step 3: Scroll down to the Claim section. Update the information related to Claim.
Step 4: Click on Save.



Brief Explanation of Cut Off Date for Expenses Claim in MySyarikat System

Additional Notes for HR/Admin

The MySyarikat system provides 4 types of Cut Off Dates: Unpaid Leave, Financial Claim, Expenses Claim, and Lateness.
The Cut Off Date set in System Setting > Payment & Payroll Month is interrelated.

Example Explanation of Cut Off Date for Expenses Claim

31 Days:
- Expenses Claim Cut-off Date set to the 31st.
- Payroll Month: June.
- Expenses Claim from 31/5/2024 to 30/6/2024 included in June Payroll.

30 Days:
- Expenses Claim Cut-off Date set to the 31st.
- Payroll Month: May.
- Expenses Claim from 1/5/2024 to 30/5/2024 included in May Payroll.

28 Days:
- Expenses Claim Cut-off Date set to the 31st.
- Payroll Month: March.
- Expenses Claim from 1/3/2024 to 30/3/2024 included in March Payroll.

Setup Cut Off Date for Expenses Claim on the 1st:
- Expenses Claim Cut-off Date set to the 1st.
- Payroll Month: April.
- Expenses Claim from 1/3/2024 to 31/3/2024 included in April Payroll.


I hope this is what you needed! If you have any other requests or need further assistance, feel free to ask. 😊---

5. Overtime Setting

In this section, HR/Admin can determine how the MySyarikat system calculates staff Overtime:

Step 1: Click on System Setting.
Step 2: Click on Payment.
Step 3: Scroll down to the Overtime Setting section. Update the information related to Overtime.
Step 4: Click on Save.



Brief Explanation of Cut Off Date for Overtime in MySyarikat System

Additional Notes for HR/Admin

The MySyarikat system provides 4 types of Cut Off Dates: Unpaid Leave, Financial Claim, Overtime Claim, and Lateness.
The Cut Off Date set in System Setting > Payment & Payroll Month is interrelated.

Example Explanation of Cut Off Date for Overtime

31 Days:
- Overtimes Cut-off Date set to the 31st.
- Payroll Month: June.
- Overtime from 31/5/2024 to 30/6/2024 included in June Payroll.

30 Days:
- Overtime Cut-off Date set to the 31st.
- Payroll Month: May.
- Overtime from 1/5/2024 to 30/5/2024 included in May Payroll.

28 Days:
- Overtime Cut-off Date set to the 31st.
- Payroll Month: March.
- Overtime from 1/3/2024 to 30/3/2024 included in March Payroll.

Setup Cut Off Date for Overtime on the 1st:
- Overtime Cut-off Date set to the 1st.
- Payroll Month: April.
- Overtime from 1/3/2024 to 31/3/2024 included in April Payroll.


6. Lateness Setting

In this section, HR/Admin can set the automatic calculation of Lateness in staff Payroll:

Step 1: Click on System Setting.
Step 2: Click on Payment.
Step 3: Scroll down to the Lateness Setting section. Update the information related to Lateness.
Step 4: Click on Save.



Brief Explanation of Cut Off Date for Lateness in MySyarikat System

Additional Notes for HR/Admin

The MySyarikat system provides 4 types of Cut Off Dates: Unpaid Leave, Financial Claim, Overtime Claim, and Lateness.
The Cut Off Date set in System Setting > Payment & Payroll Month is interrelated.

Example Explanation of Cut Off Date for Lateness

31 Days:
- Lateness Cut-off Date set to the 31st.
- Payroll Month: June.
- Lateness from 31/5/2024 to 30/6/2024 included in June Payroll.

30 Days:
- Lateness Cut-off Date set to the 31st.
- Payroll Month: May.
- Lateness from 1/5/2024 to 30/5/2024 included in May Payroll.

28 Days:
- Lateness Cut-off Date set to the 31st.
- Payroll Month: March.
- Lateness from 1/3/2024 to 30/3/2024 included in March Payroll.

Setup Cut Off Date for Lateness on the 1st:
- Lateness Cut-off Date set to the 1st.
- Payroll Month: April.
- Lateness from 1/3/2024 to 31/3/2024 included in April Payroll.


7. Payslip Setting

In this section, the MySyarikat system only provides one Payslip template.

The MySyarikat system also allows HR/Admin to choose whether to display all information on the Payslip or only selected information.

Step 1: Click on System Setting.
Step 2: Click on Payment.
Step 3: Scroll down to the Payslip Setting section. Update the information related to Payslip.
Step 4: Click on Save.

Updated on: 19/03/2025