Question 1

User role in MySyarikat

Accepted Answer

In MySyarikat, we have 5 user roles that can be assigned for each user. Every user role has their own limitation of access.

Board of Director (BOD) BOD will have access from Main Navigation to Yearly Form. But if the BOD has been accessed as a payment approval, BOD will get the access until the payroll section.
Manager / Head of Department (HOD) The Manager / Head of Department will have access from the Main Navigation to Approval section.
Finance / Account Finance / Account will have access from the Main Navigation to TimeSheet section.
Human Resources (HR) HR will have full access to the system, which HR can access from Main Navigation until System Setting and Payment section. For the Payment section, HR will do the payroll for the company and submit the payslip to the employee.
Employee User role Employees will have the access from the Dashboard until the Calendar only.

Question 2

Set up leave approval

Accepted Answer

A leave approver is able to approve or reject leave application applied by employee. We do provide up to 2-level of leave approval. You can choose to enable first level only or first & second level of approval.

When employee request leave, it will be notified to the Approval in 3 channels :

MySyarikat web portal
Email notification
Mobile apps

Approval can take action via web portal or mobile app.

But first, you have to set up the following :

Step 1. select approval level Step 2. Select the employee to assign as approval. Step 3. Clik Update

Only employees with User Role BOD, HR, HOD/Manager & Finance will be listed in the approval list to select. [ link] For more details on user roles, kindly refer here.

|| Please note that, if you are practicing 2-level of approval, the scenario will be as follows : || 1. First level will receive notification through application or email for approved leave. || 2. Second level will receive notification once the first level already approved the employee leave application.

Question 3

Add or invite employee

Accepted Answer

Adding employee in MySyarikat is really easy. Please take note that every employee added into MySyarikat will be charged as low as RM8. For pricing details, kindly contact our Customer Support Team.

To start adding your employee into MySyarikat, kindly follow the steps below :

Step 1 : Click Employee Step 2 : Click on Add New User button

Step 3 : Fill in the employee information and access detail

Step 4: Click on Save button

|| Notes: In the username section you need to use a small letter, underscore symbol and number. Password are for temporary password for employee to login on their account for the first time

Question 4

How to run a monthly payroll?

Accepted Answer

When you have finished setting up the basic salaries and contributions for employees, you can run your payroll as simple as ABC in MySyarikat. We are giving you the easiest way to complete your payroll, from updating your payroll data to submit the payslip.

Kindly follow the step below:

Step 1: Click Payment > Salary Payroll Step 2: Click Salary Payroll List

Step 3: Click Run New Payroll Step 4: Fill in the Payroll detail

Step 5: Click Generate Payroll

After payroll has been generated, you can now update any additional or deduction item for every employee. Kindly follow the steps below to update employee monthly salary.

Step 1: Click on the payroll date with preparing status.

|| Note: There are 2 status for payroll when you generate the payroll which is Preparing and Pending. For preparing status indicate that you are preparing the payroll. For the pending status are indicate that payroll has been sent to approval and needs to be approved by the approval

Step 2:

Question 5

Generate leave report

Accepted Answer

As HR, you can easily generate the leave report. The leave reports will display the leave information based on the duration you've selected directly to your device.

Kindly follow the step below:

Step 1: Click Approval > Leave

Step 2: Click on All Leave Report

Step 3: Fill in details such as date, type, department, or employee

Step 4: Click on Filter

Step 5: Click on Print Report

Question 6

Set up leave entitlement policy

Accepted Answer

We have enabled 16 common leave types. Setting up a leave policy is easy in MySyarikat, but getting your leave set up and running takes careful planning.

Kindly follow these steps to set up your leave policy:

Step 1. Click Set Leave Type button on the top right corner

Step 2. Select the Leave Type to enable

Step 3. Set Group Policy option. Please tick the check-box area to enable employees in the selected role to apply for the selected leave and fill in the total days entitled.

Step 4. Enable upload attachment required during application toggle button.

Step 5. Insert remarks for your reference.

Step 6. Click save.

Once Save, the leave type will be displayed on the leave details. You can directly update or edit your leave policy by clicking on the Edit button.

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